The following is an interview with Sandra Simmons, Founder and President of Money Management Solutions Inc. on the state of  business money management in the United States.

The current economic crisis should serve as a harsh money management lesson to all of us. Every economy, whether large or small, be it a large corporation or the household income, will always be at risk to the degree that it relies upon credit for its survival. It is not that credit is inherently evil or bad; rather, credit and living beyond one’s means is a tempting financial seductress which will always threaten to wreck our financial ships upon hidden fiscal shoals.

The problem with credit is risk. Whenever you take out a loan, use a line of credit, or even use a credit card, you are taking a financial risk to some degree. That risk is that you will have enough money at a future date and time to pay back that financial obligation in full and in a timely manner. There is nothing particularly wrong with using credit as long as there is virtually no risk involved in paying the money back.

There is a lot wrong with living way beyond one’s means and spending virtually every dime one makes to pay off creditors. This can be risky in the extreme, because with just one slip, the whole house of cards can tumble down very quickly.

“I am not against the use of credit,” says money management expert Sandra Simmons. “What I am against, however, is the overuse of credit to create a lifestyle or a business situation which is basically false. Living in a condition based on credit and debt is very, very risky. Done on a national scale, you can see what has now happened.”

Simmons, who is President of Money Management Solutions, Inc. (www.MoneyMgmtSolutions.com), a business-to-business consulting and money management products and services company, located in the Tampa, Florida area, has been warning for years now that the economy was dangerously overextended. Even at the virtual height of Wall Street, Simmons could see the writing on the wall and the danger that was lurking just beneath the surface of the credit markets.

“An economy on a national scale is really just the sum of its parts,” says Simmons. “I could see that individuals and businesses were over extended and relying too much on credit. Because credit was easy to get, people took advantage of it and were living beyond their ability to pay. When an entire national (or world) economy is built upon such a shaky and risky foundation, it makes it vulnerable.”

Simmons’ approach to wealth and financial success is rather old fashioned: You work for it. She says that the best and safest way to be financially successful is to practice good money management: pay your bills, set aside savings and reserves, and avoid using credit.

“Now I know none of you reading this article fall into this category, BUT I call people who are overly tempted to live beyond their means and use credit “Gratification Groupies”. I say this because they fall victim to the credit trap of having to have it now, and worrying about how to pay for it later,” Simmons says in reference to our instant gratification oriented society. “Instant gratification, however, is not the road to wealth and financial freedom. Oftentimes, it is a path that leads to heartbreak and financial failure.”
What is interesting is that it is not so much how much money is made; it is what you do with it that determines wealth and economic condition.

“I have clients who have made millions who were in dire financial straits, and who, despite all of the money they were making were always behind and never had enough to meet their financial obligations,” says Simmons. “And I’ve also had to fix businesses that had millions in sales, but weren’t profitable. In either case, the real problems had to do with the handling of their cash flow and money management. Solving those problems put them on a firm financial footing.”

Simmons’ money management strategies are fairly straightforward. The difficulty is not in understanding them so much as having the fiscal discipline to implement them.

Some of her principles are as follows:

Money Management Principle 1 – Use CASH Not Credit

“Each time you buy something using lines of credit or credit cards because you don’t have the money to pay for it, you are promising your future income to the credit card company,” says Simmons with emphasis. “Those future earnings will undoubtedly be needed to pay your regular household or business operating expenses. That’s when you end up in the pay-for-life program known as the credit trap.”

The only exception is buying property that increases in value, such as usable business assets, or investing in commercial buildings that put more income in your pocket and more profit on your bottom line. Using your money to make more money is smart money management.

Money Management Principle 2 - Don’t Spend More Than You Earn

The most direct route to financial disaster is spending more than you make. You can keep a good quality of life for your business while reducing optional spending. This can be accomplished by acts such as buying used equipment rather than new, or negotiating better buying margins for your raw resources and supplies. Don’t buy something because you only want it, but don’t really need it. It’s just a plain good money management practice.

Money Management Principle 3 - Money Must Be MADE Before It Gets Spent

“If there is some future large purchase you need to make, begin by setting aside small amounts of cash into cash reserves for that purchase and keep that up until you can pay for it with cash,” Simmons says in reference to the safest way to make larger purchases without using credit or going into debt.

On a company level, if you will need to purchase or upgrade equipment for your office, then figure out what the costs will be and work out how much money you have to set aside every week to have the full amount in the month you will need to make that purchase. Plus look for and negotiate to get the best deal possible.

“I know this takes a lot of discipline,” says Simmons, “but it keeps you out of the credit trap. And I would argue that in the end it is more satisfying because once owned, you don’t have to worry about how you are going to pay for it because it is already paid for. It may not be instant gratification, but it is definitely a sense of accomplishment.”

Money Management Principle 4 - Put Away Some Cash for Emergencies and Future Operating Expenses

“You will sleep much better at night with the financial security of knowing you have money stashed away in reserves for emergencies like unexpected repairs to a vehicle or an office machine, increases in employee benefits expenses, or experiencing a big drop in income,” Simmons says. “When you have a cash cushion you can get your hands on immediately, then magically, you don’t even worry about money, and your focus returns to living life and enjoying it, and earning money suddenly gets easier.”

In reality, the primary thing you have to be afraid of should there be another Great Depression or an economic downturn is not having enough (or any) cash reserves tucked away that you could immediately get your hands on.

Out of every bit of income that comes in the door, immediately set aside 10% and stash it in an interest bearing savings account that you have designated for your cash cushion.

The above steps, done on a national scale, would create an enormously stable foundation on which to build a true economy that is rock solid.

“I want business owners to know that there is something that they can do about their economic circumstances and that they do not have to wait and see what further actions the government is going to take in order to try and fix the economy,” says Simmons in conclusion.

“Whether you’re a large company, small business, or an individual, stop relying on credit, pay off your debts, and start setting aside money and get on the road to economic prosperity. I guarantee that it can be done, and my own clients are not worried about the economy because they have applied sound money management principles in preparation for the kind of economic circumstances we now find ourselves in.”
“Their weekly use of our Money Management Solutions software program to plan how to allocate their cash flow in their own best interests, and their implementation of the points in our Business Profits Checklist, among other strategies has put them on a firm economic footing.”

Small businesses that have money management and debt problems are anxiously waiting for the new credit card rules to go into effect in July 2010. But the majority of business owners need immediate debt relief. While the new rules will help, for some it will be too little, too late.

The main problem with using credit to finance your business is that it is a big risk. That risk, of course, is you are promising your future production to pay back that financial obligation in full and in a timely manner. There is really nothing wrong with using credit as long as there is virtually no risk involved in paying the money back. There is a lot wrong with being over your head in debt and being handcuffed to the credit cards. This is risky in the extreme, because with just one or two bad months, the house built on using credit lines can fall very quickly.

I am glad to see the new credit rules passed. What I am not happy about, however, is the length of time until credit issuers must comply. The current credit system has driven some individuals and businesses into bankruptcy and the rest of the nation to the very edge of financial disaster. The credit rules could have been mandated to be effective in 2 or 3 months rather than 18 months and it would help the economy now when it desperately needs it.

Living in a condition based on credit and debt is very, very risky. Done on a national scale, and helped along by exorbitant interest rates, over-limit fees, late charges, and a 22-day billing cycle, the nation’s consumers are $850 plus billion in credit debt and it is evident they are sinking fast. The new rules are a long overdue step in the right direction.

What are some of these new rules that everyone is talking about? Simply stated, the new rules prohibit:

- Placing unfair time constraints on payments. A payment could not be deemed late unless the borrower is given a reasonable period of time to pay. This would eliminate many of those exorbitant “late payment fees.”

- Placing too-high fees for exceeding the credit limit solely because of a hold placed on the account.

- Unfairly computing balances in a computing tactic known as double-cycle billing. This two-cycle method enables billing offices to charge interest on balances that were part of the previous month’s balance, even if the balance was paid in full.

- Unfairly adding security deposits and fees for issuing credit or making it available.

- Making deceptive offers of credit.

Two excellent provisions of the new rules are: 1) that customers will be given 45 days of notice before any changes are made to the terms of any account, including jacking their rate for missing a payment or paying a bill late, and 2) banks must apply payments (beyond the minimum) either to the balance with the highest rate or proportionally across all balances. The second one eliminates beyond the minimum payments to be applied to only to the lowest (or 0%) interest rate principals first.

When someone balance transfers to a zero interest rate card and then uses the card for purchases, the purchases are typically billed at a very high interest rate. What consumers fail to realize is that the bank will apply payments only to the zero interest balance while the higher rate purchase racks up interest charges until the entire zero balance principal is paid off. That sabotages the whole debt reduction strategy of the zero balance transfer.

While the Associated Press is calling the new rules the most sweeping clamp-down on the credit card industry in decades, I’m wondering why the clamp-down on the abuse took so long to be addressed, and why the banks are being given 18 months before the new laws go into effect. With modern technology we can move and make changes almost at the speed of light, so 18 months is like moving at the speed of a glacier.

As I have been doing for the past decade, I still advise business owners and consumers to use the 5 old-school money management tips on reducing debt that they can employ right now to start digging themselves out of debt and get their own personal economics healthy.

Money Management Strategy #1 – Stop Using Credit

The place to start is by locking away the credit cards and figuring out how to cut expenses back to function within your income. Unsurprisingly, this first step can take quite a bit of discipline. Paying operating expenses with credit cards can easily become a habit, and as a result, can rapidly build up debt for the small business.

Figure out ways to increase your income and instead use only cash. This is the single most effective action you can take to begin the process of debt reduction.

Money Management Strategy #2 – Never Spend More Money Than Your Company Makes

Paying for items with credit because you don’t have the cash is the recipe for economic slavery. Using credit in that manner commits your business’ future income to pay the credit company.

Business owners must get creative and find ways to increase the company’s income, and then use it to pay both current expenses and to pay off past credit debt. Additionally, a business owner must take a ruthless look at what expenses are absolutely necessary. Business expenditures should be expected to bring in more money, business, and income. If they don’t do this—don’t directly lead to the creation of more income in some way—then determine if the company can do without certain items in the short term.

Money Management Strategy #3 – Always Pay More Than the Minimum Payment

Set a goal to pay at least 3 to 5 times the minimum required payment on each credit card and line of credit. Paying the minimum amount due on credit payments is a financial trap that keeps you perpetually in debt.

An effective way to reduce the debt is to take 10% to 15% every week off the top of the company’s income and use it to pay down the debt. Don’t wait until the statement says the payment is due. Pay some on-line every week as soon as you earmark it for paying the debt. The added bonus is that you stop the daily interest compounding on the payment amount you made. That alone can save you thousands in interest over the long haul.

Money Management Strategy #4 – Never Spend Over Your Limit or Pay Late

Use old fashioned money management discipline and never sabotage your debt reduction program by getting hit with $25 to $39 over-the-limit or late fees. Banks, credit card companies, and other financial institutions make millions through financial penalties for being late or going over your credit limit. Worst of all, the money paid in penalties creates more debt.

Money Management Strategy #5 – Find Ways to Cut Expenses

While a fundamental requirement of any debt reduction program is more cash as fast as possible to pay the debt off, there is one important area that should not be considered an unnecessary expense. That area is marketing and promotion. Correct money management includes the continuous promotion of your company’s products and services. Marketing and advertising are areas you don’t want to stop spending on. Marketing is going to make you money and is a correct financial investment when properly done.

There is an old advertising saying that still holds true today: “When the economy is good you need to promote, and when the economy is bad you need to promote MORE!”

Whether an economy is in an economic depression, a recession, or is thriving, the above money management principals still apply. Money management for small business takes financial planning and discipline. Reducing debt is just one step in an overall program to ensure that a business will survive and make the maximum amount of money for the business owner. There are other steps in a successful money management program that can be taken to achieve your financial goals, and this will be addressed in future articles. For now, reduce that debt and improve the financial health of your own economy.

For more information about steps you can take to reduce your debt, sign up to receive the FREE Debt Reduction Solutions Guide. If you need further help with a debt management program, send an email to Sandra Simmons, President of Money Management Solutions, Inc. at info@MoneyMgmtSolutions.com  or call (727)448-1011

So you want to be broke and stay in the economic trap? Here are the top 7 Money Management Mistakes you can make to insure you have NO MONEY and are living in poverty.

Money Management Mistake #1. Spend every dime you make and deny yourself nothing; buy stuff whether you need it or not.

Money Management Mistake #2. If you have any money in the bank or room on your credit cards, go out and spend it. Don’t worry about emergencies that may come up. When they do, borrow more money to handle it.

Money Management Mistake #3. Work to make just enough money to barely pay your bills and be sure to spend your free time out spending money. Don’t stress over the yearly increase in the cost of living.

Money Management Mistake #4. Use your credit cards to pay for essential items like gas and groceries, and to do impulse shopping for things you want but don’t need. Max out those credit cards.

Money Management Mistake #5. Pay only the minimum payment required on your credit cards each month, and don’t worry about the extra charges for paying late or spending over your credit limit.

Money Management Mistake #6. Never put any money in savings, and if you do, feel free to tap into those funds when you can’t pay your bills.

Money Management Mistake #7. Rely on the Government and Social Security to take care of you when you can no longer work.

These actions will guarantee that you are being controlled by the money and are broke and living in poverty.

If you don’t care that you’ll constantly be worried about money and plagued with money problems, then you’ll be able to spend those sleepless nights out spending more money on credit cards or shopping on-line on the computer for entertainment. Heaven forbid that you should be working on ways to take responsibility for your own financial survival instead of relying on someone else to take care of you financially. Isn’t that what friends, family and the Social Security system are for?

Now that I’ve given you all this advice about how to live broke and die penniless, I should also tell you that there is a money management system that you can use to control your income and debts to get on the road to financial freedom. Just in case you change your mind and decide you want to take responsibility for improving your own financial condition, visit www.moneymgmtsolutions.com.

I recently received an email from a visitor to my Money Management Solutions website who wants to learn how to pay off her mortgage quickly without having to attend expensive seminars or buy expensive software to do this trick.

I realized that this was a question a lot of people might have, especially during this current economic crisis. I decided to share my answer here for that reason.

Brenda asked Sandra Simmons:

Is there some sort of “mortgage accelerator” program where your mortgage gets paid off in a fraction of the usual 30 years time? I want to learn how I can do this myself for my mortgages. — Brenda B.

Answer:

Brenda: You can do this yourself by making extra principal payments each month.

Example if your mortgage payment is $2,000:

 If, when you make the payment for 8/1, you include an extra payment for the principal due 9/1 of $302 then you don’t ever have to pay the interest of $1,698 that was due 9/1.

Your next payment due, which you will pay on 9/1, is actually the 10/1 payment.

Then on 9/1, when you make the 10/1 payment, if you also pay the principal payment from the 11/1 payment, then you save that interest. If you do this you will cut your mortgage payoff time in half.

Write on your payment coupon “Extra Principal Payment $302” so there is no question of where you are directing the funds, and keep a copy of the coupon and the check for your records.

If you want to accelerate it even faster, say cut it by 2/3rds, if on 8/1 you make the payment and include the principal amounts for the payments due 9/1 and 10/1, then you don’t pay the interest on the 9/1/and 10/1 payments.

Then on 9/1 when you make the next payment you would pay the payment for 11/1.

Ask your mortgage lender for an amortization statement of your loan so you can actually see the correct principal and interest amounts broken down for each payment. They may not want to give you one so you can’t do this as they lose interest income, but you have a right to have it. Even if you have to pay them for it, it is worth it. Typically they charge $25 – $75 for an amortization statement.

Sandra Simmons is the President of Money Management Solutions, Inc. She specializes in helping business owners and individuals manage their money to achieve financial freedom. Claim your FREE Debt Reduction Solutions Guide.